Receipting Goods

Receipting is how goods on a purchase order become stock on your shelf. Fast2Task splits it into two parts: shipments track what the supplier has dispatched, and receipts record what actually arrived and where you put it.

Inbound shipments

When the supplier confirms dispatch, click Create Shipment in the purchase order’s Shipments section:

1. Select the items being sent; each shows the quantity still available to ship.
2. Enter the quantity to ship for each (suppliers often part-ship).
3. Choose the shipment carrier, or No carrier.

Shipments tell you what’s in transit and let you receipt arrivals delivery-by-delivery. They’re optional bookkeeping for simple orders, but invaluable when an order arrives in pieces, and they’re where shipment costs can be allocated (see below).

Receipting

The Receipting section shows each line’s ordered quantity, unit price, and a running received count. To receive goods:

1. Click Receipt on the line (or lines) that arrived.
2. Enter the quantity received. Receive less than ordered if the delivery was short; the balance stays open for next time.
3. Choose the destination: select a stock location for stock items, or mark the receipt non-stock for items that don’t go into inventory.
4. Confirm.

The received quantity is added to stock on hand at that location immediately, and the purchase order’s status moves to Receipted once everything is in.

Each line also shows the product’s unit sell price and margin, so pricing surprises surface while the goods are still on the loading dock.

Partial deliveries

Receipt what arrives, when it arrives. A line can be receipted any number of times until the full quantity is in, and the section’s progress indicators always show what’s outstanding.

Shipment cost allocation

On the dedicated Receipting page you can allocate a shipment’s freight cost across the items on it:

• None: don’t allocate
• Quantity: split the cost evenly per unit received
• Value: split the cost in proportion to line value

Allocated shipment costs become part of the landed cost of the goods; see Supplier Invoices and Landed Costs for how that feeds into product costing.

Correcting mistakes

• A receipt can be deleted while nothing depends on it, and stock is adjusted back accordingly.
• If a receipt has been invoiced (or its goods shipped onward), Fast2Task warns you and blocks silent deletion; unwind the downstream document first.
• If receipts end up pointing at the wrong lines after heavy editing, use Correct Receipt Links on the purchase order to repair the connections.

Next step

Once goods are in, record the supplier’s bill: Supplier Invoices and Landed Costs.